Wholesale
Ardmore Provisions
Three-way matching for a forty-branch wholesale buyer
Purchase orders, goods-received notes and supplier invoices were reconciled from a shared inbox, consuming most of a week for two people. The agent now clears the straightforward ninety-two percent; we priced the remainder before the engagement began, not after.
50
hours returned monthly
3.4
months to payback
92
percent accuracy
40
exceptions a month
Ardmore Provisions is a wholesale distributor with forty branches, processing close to five hundred supplier invoices each month. Checking every invoice against the purchase order and the goods-received note took two people most of a week, every month, inside a shared inbox.
The threshold agreed at the outset
The agent reads the line items on each invoice, checks each one against the purchase order, and forwards anything that reconciles for posting. A line total outside the agreed tolerance, or a supplier the system does not recognise, is routed to a person instead. We reviewed that confidence floor before development began, not after.
What the numbers showed
Ninety-two percent clear without a person involved. Forty exceptions a month still land on a person’s desk, and each one runs longer than the original task, because the agent’s work now has to be checked. Accounting for that, payback shifts from 2.9 months to 3.4. Bexley went ahead on that basis.